Please print this and keep it with you.
You are cordially invited to the Western Kentucky University Swing on Saturday, November 12, 2011. This should contain all the information you need to make plans to attend. If you have any questions, contact Chris Chandler at (270) 745-6340 or directly at (270) 202-2771, or email This e-mail address is being protected from spambots. You need JavaScript enabled to view it .
There will be no opportunity to leave campus for lunch, but WKU Food Services will offer lunch in the basement of Garrett Conference Center.
Hopefully, we have covered everything you need to know. If you need further information, don’t hesitate to call. We hope to see you on “The Hill” in November!
Sincerely,
| Jace Lux Director of Forensics Western Kentucky University |
Chris Chandler Tournament Coordinator Western Kentucky University |
Dr. Elizabeth McWhorter-Harden President WKU Forensics Alumni Association |
AWARDSAwards will be presented to the top six in each I.E. category. Sweepstakes trophies will be presented to the top six schools in I.E.EVENTSThe 2011 Alumni Swing is proud to host all senior K.H.S.S.L. sanctioned individual events. There is no novice division. For specific event rules, please consult the KHSSL handbook available on the KHSSL website. |
FOODFood is available in the Garrett Conference Center, one level beneath the ballot table. Food for judges will be available very near the ballot table. When you’re away from the campus, Bowling Green has a wide variety of dining options, most of which can be found along Scottsville Road. Also, many delivery options are available.Jimmy John's Sandwiches Papa John's Pizza |
SCHEDULE
All schools must be registered before 7:30 on Saturday morning as the first extemp draw begins at that time. Registration is in the lobby of Garrett Conference Center. If you will be arriving on Friday night and would like to register early, please contact us, and we will set up a time to meet you on campus. The schedule is as follows:
| 7:30 8:00 9:00 9:30 10:30 11:00 12:00 12:30 1:30 2:00 3:00 3:30 5:00 |
Extemp Draw – 1st WKU Forensics Half Round 1 – 1st WKU Forensics Half Extemp Draw – 1st WKU Forensics Half Round 2 – 1st WKU Forensics Half Extemp Draw – 2nd WKU Alumni Half Round 1 – 2nd WKU Alumni Half Extemp Draw – 2nd WKU Alumni Half Round 2 – 2nd WKU Alumni Half Final Extemp Draw and Broadcast Prep – 1st WKU Forensics Half Finals – 1st WKU Forensics Half Final Extemp Draw and Broadcast Prep – 2nd WKU Alumni Half Finals – 2nd WKU Alumni Half Awards |
PARKING
On Saturday, you may park outside of Garrett in the metered parking lot while you register for the tournament. At registration you will receive directions on where to find parking. Parking on Saturday should be no problem, but please observe all restrictions and signs. University parking regulations are strictly enforced at all times.
More detailed parking maps are available on the Parking and Transportation website at http://parking1.wku.edu/dnn/default.aspx.
CHECKLIST FOR JUDGES
- Become familiar with the rules for all events.
- Make sure you code yourself against any student from another school you should not be judging.
- Make sure you let the tournament officials know the events you cannot judge. Do not wait until the day of the tournament to do this, as assignments will have to be switched to accommodate your needs. This information should be on the entry form from the school.
- You will need a pen/pencil and a stopwatch or a digital wristwatch that shows seconds as well as minutes.
- Never switch judging assignments with anyone. This can cause problems when replacing judges in later rounds and for finals.
- Pick up all ballots at least 15 minutes prior to the start of the round.
- Make a list of all drops (if available) and check against your section.
- Make sure you have a complete list of the performers for your section and do not allow any student not listed for your section to compete.
- Never switch students from your room to another. Let the tournament officials make all changes.
- Do not switch rooms for any reason. Instead, report any locked room or other room problem to the tournament officials and let them make the change.
- Do not ask students to identify themselves by schools.
- Remove any disruptive audience members from your room.
- Make sure all the information/comments on the student ballot is correct and can be easily read by tab room officials.
- Always write comments on the ballots during the performance. There is no time to write a critique at the end of the performance or round.
- As speakers perform, shuffle your ballots in order of how you intend to rank them. When the last speaker performs, you should have ballots in order and simply need to put ranks/rates for each student and transfer this information to the speedy ballot.
- Do not leave the assigned room early. Instead wait for students double entered and/or contact the ballot table to find out if a student may be an unreported drop. Leaving prior to the end of the round often creates problems if a student has not yet performed and has no idea where to find you.
- Make sure you sign your ballot and double check to make sure the information on the student ballots matches the information on the speedy ballot-if a speedy ballot is being used.
- Return your completed ballots to the ballot table and wait until they are checked. Putting the speedy on top and the ballots in order of rank will enable those checking the ballots to move quickly through your packet. Be sure and report any "unreported drops" or "no shows" to the person checking your ballots.
- If you are listed as "stand by" for any round, always wait close to the ballot table until all ballots have been assigned.
EXTEMP PREP
Extemp prep will take place in the Garrett Conference Center Ballroom on the second floor. The use of computer files is allowed; however, the use of internet for research during prep time is strictly prohibited. Western Kentucky University is not responsible for any damage or theft of personal/team property left unattended in the Extemp prep room or anywhere else on campus.
FEES
I.E. entries are $5.00 per entry ($10.00 for each Duo Interp and Improv Duo team) and $25.00 for each judge you cannot provide (one judge covers six I.E. entries or fraction thereof). In order to make fee payment easy, you may write one check for both tournaments. Please make this check payable to WKU Forensics. A $5.00 per I.E. entry drop fee will be charged for all drops after the 12 noon November 7 deadline. A $50.00 drop fee will be charged if you drop a judge after the deadline. All entry fees, judging fees, and drop fees must be paid at or before the time of registration. Registration is held at the ballot table, in the lobby of Garrett Conference Center.
ENTRIES
We will be offering all twelve K.H.S.S.L., Inc. Senior events, minus debate. Students may enter at most two events per tournament. TRIPLING IS NOT ALLOWED due to time constraints. If students wish to enter more than two events, they may enter different events in the two different tournaments. You may enter as many contestants as you wish in each category, but only the top three in each category will earn sweepstakes points.
JUDGES
An IE critic covers 6 slots. If you do not bring enough judges, there is a hefty uncovered judge fee. In other words, please attempt to fulfill your commitment. If your school can supply judges beyond your commitment we will be happy to discuss possible reductions in entry fees.
SUBMITTING YOUR ENTRY
We must receive your entry by 12:00 noon on Monday, November 7, 2011. Entries will be confirmed via email. If you do not receive an email confirmation, then we did not receive your entry.
HOTELS
We have reserved a block of rooms at the Holiday Inn, University Plaza for the evening of November 11. Use the below confirmation number to receive the discounted rate of $84.00 for two-bed non-smoking rooms, with WIFI Internet. The rooms will be cut off from the discount rate on November 1, so please reserve them early. The Holiday Inn has also offered the following benefits:
- Free Wi-Fi Internet.
- Coupon for a dollar off breakfast at the hotel.
- Free shuttle to the tournament (schools must coordinate with the hotel on a first come, first served basis.)
Please contact the front desk at 270-745-0088 to coordinate shuttle services.
Holiday Inn, University Plaza
3.7 miles from campus
1021 Wilkinson Trace
Bowling Green, KY 42101
270-745-0088
For reservations either call 270-745-0088 or click here for Online Holiday Inn Reservation
DIRECTIONS
- Take Exit 26 off of Interstate 65.
- Turn toward Bowling Green onto Cemetery Road.
- Continue straight for three miles. Cemetery Road becomes Fairview Avenue. Continue going straight across 31-W Bypass. You will pass a fire station on your left. After passing the fire station, go through one traffic light and a stop sign, then turn left at the second stop sign onto College Street (this is a one-way street).
- Stay on College Street through downtown Bowling Green and continue until you reach the top of the hill. College Street will dead-end at College Heights Boulevard at a statue of Henry Hardin Cherry.
- Turn right onto College Heights Boulevard and stay in the right-hand lane. Veer left up the hill as you pass Cherry Hall and Gordon Wilson Hall. Veer left again after you pass Van Meter Auditorium (driving between Van Meter and Potter Hall).
Tournament Registration
Finally, to register for the WKU Alumni Senior High Swing, please click the below link to joyoftournaments.com for online registration. This will require to to create an account on JoT for your school, so please keep your login information on record for future use.